Many small businesses experience growth pains in their first few years and constantly need new space. A growing business will need to relocate at least once if not several times, depending on its rate of growth. Thankfully, with a few simple precautions and careful planning, office relocation won’t cause the stress you might expect. Follow these tips to enjoy a stress-free move.
Before the Move
Assemble a Planning Team
An office move doesn’t happen overnight. You will need a collaborative effort to ensure each step occurs runs smoothly. Put together a project team to ensure you don’t miss anything. Find people with experience in senior management, because they will need to act on behalf of your company. Make sure you find good organizers and financial managers. Your team’s attention to detail could affect the entire moving process.
Calculate Your Needs
Before you move, you must have a clear understanding of your needs. Have your planning team take into account each step of the process and determine what you need to complete each step. What size of truck will you need? How much furniture do you expect to ship? Where will your office supplies, desks, computers and inventory go in the new building? Once you have a clear idea of how you should prepare, then you can move on other steps.
Develop a Budget for Time and Money
Determine how much time your move will take. A move can last anywhere from a day to a month, depending on the size of your operation. For most small businesses, it won’t take a whole month, but you should prepare for longer contingencies.
Next, determine your financial budget for the move for both direct and indirect costs. Direct costs come from truck rentals, movers and other such expenses. Indirect costs represent the lost funds due to the disruption in your business, such as the loss of steady production during the move. Use this information to plan the duration of the move so you don’t lose any more revenue than necessary.
Inform Your Employees
Communication greatly improves the relocation process. Make sure each of your employees know exactly what days you will move, what you expect of them and the details on the new location.
If you’ve hired a mover, they will help with packing. But you should still carefully label your equipment and furniture. Whether you pack the materials yourself or receive third-party help, pay attention to details and maintain strict organization.
During the Move
After you’ve hired a truck for your move, it’s time to actually get from point A to point B. Have your team ready to load everything onto the truck. If you’ve hired a third party to do the heavy lifting, check with them at least a week in advance to make sure they arrive on time.
After the Move
Let’s assume you’ve arrived safely at your new destination. The movers unload all of your boxes, but what happens next?
Well the obvious first step is to unpack. Depending on the size of your move, you may want a third party to do this for you. Ask your movers if they offer this service. If not, it doesn’t take much time to unpack and arrange your materials. If all your employees work together, you will complete this process quickly.
As you arrange your materials in your new location, try to keep your furniture and desks up against a wall if possible. If you have more furniture than wall space, arrange some of it in a central location and branch out from there.
As you keep this information in mind, you should have fewer obstacles during your office relocation. For further help, contact a professional moving company to learn more about the details of a successful move.